Listed below are some of the more common situations resulting in either change of ownership or change to the owner status. The column on the right describes the document(s) required to effect the change. (There may be some differences in the requirements due to laws in particular jurisdictions.) All changes must be submitted in writing and mailed to:

P.O. Box 4544
Houston, TX 77210-4544
Attn: Property Administration

All documents effecting change of ownership must be filed of record in the county/parish where property is located.

Please retain all ownership change documents for future reference.

Situation

A COPY OF THE FOLLOWING DOCUMENTATION IS REQUIRED
Sale of an Interest Conveyance file of record in the county/parish in which the property is located
Ownership Change Due to Divorce Complete Divorce Decree including Settlement Agreement or recorded conveyance (if appropriate)

Trusts/Partnerships

Ownership by Trusts/Partnerships Trust or Partnership Agreement, recorded document conveying the interest in property to the Trust/Partnership
Distribution from Trusts/Partnerships Dissolution of Trust or Partnership, if applicable, and recorded conveyances to beneficiaries
Changes in Trustee Instrument appointing successor trustee
Joint Tenancy and One Dies Death Certificate of Joint Tenant

Estate Proceedings

Owner died with a Will (testate)
Probate proceedings conducted in the state where the property is located
Death Certificate
Order Admitting Will to Probate
Letters Testamentary
Last Will and Testament
Evidence of payment of debts and taxes
Final Decree of Distribution or Judgment of Possession
Owner died with a Will (testate)
Probate proceedings conducted in a state other than the state where the property is located
All the documents listed directly above, plus
Documentation of ancillary probate proceedings opened in all affected states, or Affidavit of Heirship (you may download the form provided on this web site)
Owner died without a Will (intestate)
(Laws of Descent and Distribution will apply as relevant)
Death Certificate
Letters of Administration
Affidavit of Heirship (you may use the form provided on this web site)
Evidence of payment of debts and taxes

Bankruptcies

Chapter 11 Plan of Reorganization
Order Confirming the Plan of Reorganization
Chapter 7 Order Naming Trustee of Bankruptcy Estate

 

All Payees are required to provide a completed and signed Federal Form W-9 (Request for Taxpayer Identification Number and Certification) or the equivalent Form W-8 for non-U.S. persons. Please note that without these forms, Federal Law requires Cabot to deduct withholding tax from all payments at the statutory rate (currently 24% for U.S. persons).

Payees receiving Pennsylvania-related income are also subject to PA state withholding unless they are exempt as a PA resident or are not subject to PA income tax. Please note, state law requires Cabot to deduct withholding tax at the statutory rate (currently 3.07%) unless a completed PA Form REV-1832 (PA 1099-MISC Withholding Exemption Certificate) is received.

Tax Forms

See the TAX FORMS section of the website for tax forms and instructions referenced herein.